ENROLMENT PROCEDURE FOR INCOMING STUDENTS ACADEMIC YEAR 2015/2016 Version 02 dated 2015-07-01 This procedure is addressed to international students spending a study period at the University of Torino during the academic year 2015/2016, as part of the Erasmus+ programme or in the frame of specific exchange programmes with our Departments. Please carefully read ALL the instructions and information regarding the procedures and carry out ALL the administrative steps requested. NOTE: This procedure must NOT be followed by: 1) Students taking part in a double degree programme (laurea binazionale), who should directly contact the Secretariat of the related Department in Torino in order to be registered. These students will namely be registered as properly enrolled students and not as exchange students. Only students taking part in a double degree programme at the School of Management and Economics should instead fill in the online Application Form. 2) Students coming to Torino for Traineeship in the frame of the Erasmus+ Programme, who should not fill in the Application Form, but send an email to relint@unito.it in order to receive instructions about their mobility period. Application Form As first step, each student must carry out an online registration. In order to complete the Application Form, please follow step by step the instructions available in this document from page 3 onwards. Please note that in order to receive the confirmation of acceptance as incoming student at the University of Torino, the International Mobility Office must have received the student s nomination by email (relint@unito.it) from the University of origin. The deadlines for filling in the Application Form for the academic year 2015/2016 are: - 31/07/2015 for students arriving in the first semester or for the whole academic year; - 30/11/2015 for students arriving in the second semester. The data supplied will be the official reference to contact each student and to produce the documents related to the exchange programme. For this reason it is recommended to complete the Application Form carefully. Once the application form deadlines have passed, each student, properly registered, will receive further information concerning the exchange programme in Torino; for example, regarding the free Italian language courses and the orientation meetings for incoming students. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 1 di 26
The confirmation of the administrative enrolment at the University of Torino can be sent to students even after the above mentioned deadlines, following the check of the Application Form by the International Mobility Office. Study programme in Torino (Learning Agreement) The International Mobility office (Ufficio Mobilità Internazionale) is NOT in charge of the approval of the Learning Agreement. This document must be directly agreed upon by the related Department in Torino. The name and contact details of the professor in charge of approving the learning agreement are specified in the application form as Departmental Coordinator. Please note that for some Departments (mainly Medicine and Surgery area) or in the case of special study projects (internships and thesis researches) it is necessary to verify the study plan with the Italian professor in charge of the bilateral agreement BEFORE arriving in Torino. Please note that lessons at the University of Torino are usually in Italian language and exams should mostly be taken in Italian as well. Students interested in taking the exams in other languages must check with the professor of each course if they are allowed to. Orientation meetings and enrolment at the University of Torino The Erasmus office organises orientation meetings recommended to all incoming international students. During the orientation meetings, students: 1) are informed about the University services and procedures to be followed during the mobility period (Italian language courses, Learning Agreement, procedures for taking exams, extension procedures, etc); 2) can find useful information concerning their stay in Torino. Before the beginning of the first semester students with their Application Form properly completed, will receive via email the schedule of the meetings planned from mid-september to the beginning of October 2015. Information about meetings planned for the second semester will be provided after 30/11/2015. Free Italian language courses for incoming students The University of Torino offers all Erasmus and international students free 40-hours Italian language courses. The courses start at the beginning of each semester and are divided into 3 levels: beginner, intermediate, advanced. The timetable of the first semester will be available in mid-september and it will be forwarded to all students who will have their Application Form properly completed. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 2 di 26
First semester courses will start approximately at the end of September or beginning of October, while second semester courses will start approximately in February 2015. STEP BY STEP INSTRUCTIONS FOR COMPLETING THE ONLINE APPLICATION FORM Enter the Unito homepage www.unito.it and click on Login on the right side of the page Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 3 di 26
In the section ACCEDI AI SERVIZI DI UNITO.IT click on the tag REGISTRATI AL PORTALE Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 4 di 26
In order to fill in the Application Form in English language, click on REGISTRATION FOR FOREIGN USERS Insert your personal data in the form. WARNING: the password you enter in this form is the password to be used to log-in in MyUnito and will be necessary to complete your application form and manage all procedures during your mobility period. THEREFORE PLEASE MAKE SURE YOU ALWAYS REMEMBER THIS PASSWORD. Make sure you enter a valid and active email address, as it will be used to confirm your registration and continue your online application form. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 5 di 26
Click on NEXT Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 6 di 26
Check once again the information you specified and after having filled in all mandatory field, click on Submit to send your data. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 7 di 26
WARNING: YOUR REGISTRATION HAS TO BE CONFIRMED WITHIN ONE HOUR! Enter immediately your email account and confirm your registration by clicking on the link specified in the email Registration to the University of Torino, Portal Services. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 8 di 26
Check once again your email account to get your username to log-in in MyUnito and continue with your application form. Enter the Unito webpage and click once again on LOGIN Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 9 di 26
Insert your username (as specified in the email) and password (the one you indicated in the registration form) and then click on Login Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 10 di 26
Click on International Mobility and then on Application form for incoming students to continue your application Futuro Studente Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 11 di 26
In order to send the Application form, it is necessary to confirm your personal data. If you prefer to do it in English language, you can click on English. Click on OK in order to continue in English. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 12 di 26
By clicking on the red button, you will be able to update your personal data. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 13 di 26
Insert the requested data. NOTE: the tax code DOES NOT HAVE TO BE INDICATED as it will be automatically generated by the system after clicking on the Enter key. USER USER As soon as the tax code appears on the screen, click on Submit. USER USER Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 14 di 26
Enter the requested data concerning your ID or Passport Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 15 di 26
Then specify the city and the address of your residence and make sure you have selected Y (that is to say yes ) with reference to the option Current address is the same as permanent address. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 16 di 26
Select your preferences about privacy and the transmission of your personal data. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 17 di 26
Click on Forward in order to check your personal data. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 18 di 26
User User Once you have checked your personal data are correct, you can go ahead with the Application Form procedure. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 19 di 26
On the Myunito website click on International Mobility and then on Application form for incoming students to continue your application Futuro Studente Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 20 di 26
Click on the red button Application form for incoming students Insert the requested data and click on Forward in order to continue your application Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 21 di 26
Select the Agreement of your exchange programme by checking the field of study and the professor in charge of the Agreement and then click on Forward in order to continue. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 22 di 26
Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 23 di 26
Confirm the data you entered by clicking on Forward. Specify the planned study period and the Expected duration of your Erasmus mobility. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 24 di 26
Check the summary page presenting your data. NOTE: in this section you can check the name and the contact details of your Departmental coordinator. Click on Submit to send your application form. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 25 di 26
Your application form has been sent. In the following weeks you will receive a feedback by email from the International Mobility Office of the University of Torino informing you about the state of your application. Ufficio Mobilità Internazionale; Tel. +39 011 6704425; Fax +39 011 2361017; e-mail relint@unito.it; Pagina 26 di 26