WASHTENAW COUNTY MICHIGAN A RESOLUTION APPROVING AND ADOPTING THE BIENNIAL COUNTY BUDGET FOR 2012 AND 2013 WASHTENAW COUNTY BOARD OF COMMISSIONERS

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1 ARESOLUTIONAPPROVINGANDADOPTINGTHEBIENNIALCOUNTY BUDGETFOR2012AND2013 WASHTENAWCOUNTYBOARDOFCOMMISSIONERS November16,2011 WHEREAS,in1993,theCountyimplementedabiennialbudgetinanefforttoimprovetheefficiencyoftheentire budgetprocess;and WHEREAS,theCountyAdministratorwasdirectedtopreparethe2012budgetforapprovalandadoption,andthe 2013budgetbasedoninformationcurrentlyavailable;and WHEREAS,onSeptember21,theCountyAdministratorpresentedthebudgetfor2012and2013;and WHEREAS,the2012budgetisbasedon2011operatingmillagerateof4.5493withaprojectedrevenuereduction rateappliedtothepropertytaxrevenuebudgetpendingthe2012equalizationreporttobemadeavailablein April2012;and WHEREAS,50%oftheproceedsoftheConventionFacilities/LiquorTaxrevenuereceivedfromthestateareused forthespecificpurposeofsubstanceabusepreventionprogramsinthecounty;and WHEREAS,duringtheperiodfromSeptember21andendingNovember2,theWays&MeansCommittee conductedabudgetreviewsessionandrecommendedadjustmentstobringrevenuesandexpendituresinto conformityatageneralfundexpenditurelevelof$97,714,410;and WHEREAS,thepublichearingontheproposed2012/2013BudgetwasheldonWednesday,October19,2011,in compliancewithsection2ofp.a.1963,2ndex.session(m.c.l.a ),section24eofact206;and WHEREAS,theproposedbudgetforfiscalyear2012/2013wasfiledwiththeCountyClerk/RegisteronSeptember 21,2011;and WHEREAS,thismatterhasbeenreviewedbytheCountyAdministrator'soffice,HumanResources,theFinance OfficeandtheWays&MeansCommittee NOWTHEREFOREBEITRESOLVEDthattheWashtenawCountyBoardofCommissionersherebyapprovesthe 2012OperatingBudgetastheofficialbudgetandthepositionchangesfortheCountyofWashtenawforthefiscal yearbeginningjanuary1,2012. BEITFURTHERRESOLVEDthattheBoardofCommissionersdirectsthatthe2013budgetbeamendedin2012to reflectnecessaryrevisionsaseconomicconditionswarrant. BEITFURTHERRESOLVEDthattheBoardofCommissionersdirectstheCountyAdministratortobringthe necessarychangestothe2013budgetbacktotheboardpriortothebeginningoffiscalyear2013forfinal adoption. BEITFURTHERRESOLVEDthattheBoardofCommissionersapprovestheattachedpoliciesandshallgovernthe implementationofthebiennial budget. BEITFURTHERRESOLVEDthattheBoardofCommissionersherebyrescindsanypolicythatisinconflictwiththis document. BEITFURTHERRESOLVEDthattheBoardofCommissionersdirectsthattheBudgetbeadoptedbyfundand agencywithineachfundasfollows: 1

2 2012/13BiennialBudget WashtenawCounty 2010 Actual 2011 Projected 2012 Recommend 2013 Recommend Fund1010 Source GENERALFUNDREVENUES 400 TaxesandPenalities $ 64,703,054 $62,686,795 $59,766,404 $58,571, Licenses&Permits $205,407 $ 228,374 $195,012 $195, Federal/State/LocalRevenue $5,871,025 $6,284,495 $ 5,778,414 $5,805, Fees&Services $ 18,008,530 $19,097,415 $19,916,915 $20,160, Fines&Forfeitures $ 933,663 $ 969,416 $1,012,100 $1,012, InterestRevenue $129,651 $ 112,872 $100,000 $100, OtherRevenue&Reimbursement $2,276,548 $4,122,406 $2,950,169 $5,876, TransferIn $7,916,188 $7,748,495 $ 7,995,396 $ 5,215,527 Fund1010 Agency TotalGeneralFundRevenues $100,044,065 $101,250,268 $97,714,410 $96,937,530 GENERALFUNDEXPENDITURES 100 BoardofCommissioners $ 522,093 $ 496,587 $505,664 $489, TrialCourt $8,581,054 $8,384,240 $ 8,215,895 $8,373, TrialCourtClerkServices $1,399,100 $1,429,593 $ 1,643,039 $1,691, DistrictCourt $5,381,804 $5,500,233 $6,206,674 $6,271, Probation $ 205,270 $ 197,536 $179,677 $179, CountyAdministrator $ 779,447 $ 735,888 $633,237 $641, Finance $2,384,132 $2,325,609 $2,997,225 $ 3,047, InformationTechnology $5,513,350 $5,287,218 $6,491,404 $6,562, PublicDefender $2,701,141 $2,634,544 $2,746,032 $ 2,759, HumanResources $1,088,732 $1,567,190 $ 1,644,689 $1,664, CorporationCounsel $ 298,014 $ 429,349 $476,046 $479, Equalization $1,461,758 $1,429,469 $1,561,923 $ 1,609, BuildingAuthority $5,260 $5,617 $7,085 $7, Clerk/RegisterofDeeds $2,460,475 $2,362,034 $2,642,956 $ 2,531, OfficeoftheTreasurer $1,349,231 $1,312,918 $ 1,515,308 $1,557, ProsecutingAttorney $5,452,358 $5,444,404 $5,880,344 $ 5,942, WaterResourcesCommissioner $2,442,921 $2,597,275 $2,469,596 $2,542, Planning $ (5,123) $ $ $ 500 Sheriff $ 23,488,980 $24,172,663 $23,965,103 $24,851, SheriffCorrections $ 15,138,504 $16,725,057 $19,448,234 $20,076, SheriffEmergencyServices $2,579,836 $2,771,076 $ 2,534,311 $2,639, WaterResourcesPublicWorks $237,101 $ 230,306 $218,429 $221, OutsideAgencyFunding $17,114 $ $ $ 690 VeteranAffairs $ 401,931 $ 328,274 $365,970 $391, CountyExtension $ 649,792 $ 628,515 $389,018 $391, CentralCharges $3,134,732 $3,548,557 $ 1,194,207 $(1,581,378) 980 AdjustmentforCostAllocation $ (13,791,160) $ (11,079,085) $ (14,963,188) $ (14,880,643) 2

3 Fund1010 Agency 2012/13BiennialBudget WashtenawCounty GENERALFUNDEXPENDITURES(Continued) 980 AppropriationsandTransfers 2010 Actual 2011 Projected 2012 Recommend 2013 Recommend CapitalProjects $150,000 $ $100,000 $100,000 CigaretteTaxHealth $37,616 $37,616 $ $ WCHO $1,128,080 $1,128,080 $1,128,080 $1,128,080 CSTS $230,224 $215,190 $ $ JPORT $194,558 $188,913 $ $ ETCS $181,288 $275,051 $ $ PublicHealth $810,446 $768,626 $2,993,523 $2,993,523 MedicalExaminer $548,052 $548,052 $548,052 $548,052 ChildCare $4,620,559 $4,506,745 $5,125,930 $5,210,721 CommunityCorrections $200,715 $215,983 $240,983 $240,983 DHS $53,646 $54,109 $ $ FriendoftheCourt $1,275,429 $1,890,349 $1,723,214 $1,775,118 HeadStart $584,928 $528,048 $528,048 $ Pros.Atty.Coop.Reim. $157,242 $165,825 $181,204 $181,303 SubstanceAbuse $921,903 $1,880,022 $1,127,165 $1,127,165 EnvironmentalHealth $576,947 $352,710 $ $ SolidWaste $ $ $ $ IndigentHealthCare $600,000 $600,000 $600,000 $600,000 Transfers $1,055,000 $ $ $ TransfersforDSH $2,081,167 $1,311,712 $ $ LEPCAppropriation $12,000 $12,000 $12,000 $12,000 EconomicDevelopment&Energy $419,724 $253,851 $ $ PORT $227,373 $451,894 $ $ HousingAppropriation $110,000 $110,000 $ $ Community&EconomicDevelopment $72,686 $73,357 $697,471 $697,471 StormWaterGeneralPermit $111,286 $111,285 $ $ CapitalEquipment $200,000 $200,000 $100,000 $100,000 1/8MillAllocation $1,346,486 $1,346,486 $1,346,486 $1,346,486 Technology&Telecommunications $1,789,232 $1,804,232 $1,380,977 $1,506,583 LAWNET $30,000 $30,000 $ $ WorksiteWellness $33,132 $33,132 $ $ JailExpansionBondPayment $800,000 $800,000 $800,000 $800,000 BarrierBusters $50,000 $50,000 $100,000 $100,000 WATT $ $ $ $ WATTNeutralZone $ $ $ $ LawLibrary $12,400 $12,400 $ 12,400 $ 12,400 TotalGeneralFundExpenditures $94,499,968 $99,420,736 $97,714,410 $96,937,530 NetRevenues(Expenditures) $5,544,097 $1,829,532 $0 $0 PlannedContributionTo(UseOf)FundBalance $ $(2,921,391) $ 2,126,778 $(3,676,555) BeginningFundBalance $9,773,059 $15,317,156 $14,225,297 $16,352,075 EndingFundBalance $15,317,156 $14,225,297 $16,352,075 $12,675,520 3

4 FUND# AGENCY# ORGANIZATIONNAME 2012/13BiennialBudget WashtenawCounty 2010 Actual 2011 Projected 2012 Recommend 2013 Recommend SPECIALREVENUEFUNDS AERIALPHOTO $183,376 $39,000 $39,000 $39, ECONOMICDEVELOPMENTANDENERGY* $458,147 $298,101 $ $ ECONDEVELOPMENT&AGRICULTUREMILLAGE $524,543 $670,595 $688,913 $688, COUNTYHUMANSERVICESFUNDING* $1,247,466 $1,105,000 $ $ COMMUNITY&ECONOMICDEVELOPMENT* $7,387,488 $7,421,494 $16,500,572 $16,500, SHERIFFTRAININGFUNDS $32,820 $73,000 $73,000 $73, INMATEENTERPRISEFUND $480,041 $270,972 $270,972 $270, PROSECUTINGATTORNEYCR $465,140 $455,761 $532,952 $533, HOUSINGFUNDS $256,029 $437,833 $ $ SOLIDWASTE $432,744 $466,145 $422,940 $427, BUILDINGINSPECTION $513,837 $553,456 $591,372 $638, ENVIRONMENTALHEALTH** $3,111,890 $2,133,694 $ $ RESOURCEREMEDIATION $ $10,000 $10,000 $10, VETERANSTRUST $11,648 $23,264 $9,500 $9, VETERANSRELIEF $293,930 $403,403 $344,486 $337, STORMWATERGENERALPERMIT $106,368 $115,457 $ $ EMERGENCYMANAGEMENT $2,430,198 $2,246,062 $2,253,190 $2,255, EECSSPECIALVOTEDMILLAGE $2,722,436 $ $ $ LAWLIBRARY $11,062 $20,900 $20,900 $20, PARKSANDRECREATION $9,802,267 $17,735,902 $16,689,262 $14,290, NATURALAREAS $2,508,066 $4,372,000 $3,829,607 $3,844, FRIENDOFTHECOURT $5,737,427 $5,482,418 $5,616,957 $5,769, ETCS* $15,308,092 $11,733,598 $ $ HEADSTART $4,961,400 $4,724,256 $4,854,094 $ COMMUNITYCORRECTIONS $834,733 $1,047,647 $1,010,059 $1,010, WASHTENAWAREATEENSFORTOMORROW $8,464 $40,000 $20,000 $10, PUBLICIMPROVEMENTFUND $143,465 $140,000 $140,000 $140, REVENUESHARINGRESERVEFUND $6,537,969 $6,675,266 $6,815,342 $4,035, CSTS $28,564,138 $26,196,160 $26,838,557 $28,672, INDIGENTHEALTHCARE $600,000 $600,000 $600,000 $600, PUBLICHEALTH** $8,496,701 $8,351,950 $11,150,653 $11,150, DHS $626,462 $854,109 $854,109 $854, CHILDCARE $9,728,629 $8,938,084 $10,278,576 $10,448,157 DEBTSERVICEFUNDS PUBLICWORKSDEBTSERVICE $4,145,556 $3,948,666 $2,901,068 $2,834, BUILDINGAUTHORITYDEBTSERV. $10,549,021 $10,678,165 $10,994,003 $11,160,709 CAPITAL/CONSTRUCTIONFUNDS /8THMILLBUILDINGMAINTENANCE&REPAIR $1,319,020 $1,650,238 $1,346,486 $1,346, CAPITALPROJECTS $470,714 $770,000 $100,000 $100, REGISTEROFDEEDSAUTOMATIONFUND $631,194 $300,000 $300,000 $300, CAPITALEQUIPMENT $2,109,335 $2,142,232 $1,607,977 $1,733, CAPITALRESERVES $6,347,522 $6,307,577 $6,813,072 $6,792, DPWREVOLVING $ $47,000 $47,000 $47, WWRARECYCLINGPROJECT $504,437 $357,000 $357,000 $357,000 ENTERPRISEFUNDS DELINQUENTTAXFUND $5,470,757 $2,957,446 $2,202,587 $2,202, PA123 $359,790 $199,230 $294,402 $309, PA105 $3,044 $44,047 $46,680 $47,894 WCHOSupport(LeasedPositions) $5,585,165 $5,993,327 $7,404,116 $7,404,116 WHPSupport(LeasedPositions) $737,375 $573,173 $689,093 $689,093 INTERNALSERVICEFUNDS FACILITIESOPERATIONS&MAINTENANCE $6,590,064 $6,831,824 $6,666,666 $6,749, FLEETSERVICES $2,372,901 $2,528,047 $2,626,129 $2,686, WAREHOUSEREVOLVING $278,030 $300,000 $300,000 $300, COPIERFUND $347,093 $358,562 $370,189 $370, RISKMANAGEMENT $2,638,771 $2,338,833 $2,141,954 $2,141, FRINGEBENEFITREVOLVING $26,748,224 $30,380,260 $33,693,110 $37,736, CENTREX $751,608 $700,000 $700,000 $700,000 *Beginningin2012,ETCSandEconomicDevelopmentandEnergywillbeconsolidatedintotheOfficeofCommunityandEconomicDevelopment **2011EnvironmentalHealthprojectionsarefora9monthperiod.ThedepartmentwillbeincludedinthePublicHealthbudgetbeginninginFY11/12 4

5 2012/13WashtenawCounty POSITIONMODIFICATIONS POSITION CONTROL NO. POSITION TITLE NOTE EMPLOYEE GROUP GRADE CREATE ELIMINATE PLACE ON HOLD VACANT REMOVE FROM HOLD VACANT CLERK/REG of DEEDS Record Management Specialist b x Administrative Coordinator b Chief Deputy Clerk/Register b Management Analyst I/II a 32 27/ Sr. Clerk/Reg Analyst I/II/III 32 27/28/ Sr. Clerk/Reg Analyst I/II/III a 32 27/28/ Clerk/Reg Program Mgr I/II a 32 29/ Clerk/Reg Program Mgr I/II a 32 29/ DISTRICT COURT Deputy District Court Clerk b x Probation Agent Attorney/Magistrate EQUALIZATION Equalization Technician I-IV b x GIS Specialist I-IV b x FACILITIES Carpenter/M3 a Maintenance Technician I/II/III a 12 16/19/ Energy Coordinator I/II 32 27/ FINANCE Budget Manager c Fiscal Analyst I/II 32 29/ x Senior Buyer 1/II Management Analyst I/II 32 27/ Budget/Financial Reporting Mgr IT Administrative Coordinator b x Application Specialist b x MSU EXTENSION Customer Resource Specialist MSU Program Coordinator PARKS & RECREATION Fitness Programmer Coordinator b x PUBLIC DEFENDER Legal Clerk b x Legal Clerk b x Legal Clerk b x Legal Clerk b x Legal Clerk Legal Clerk b x Asst. Public Defender I/II/III b 23 28/30/ x 5

6 2012/13WashtenawCounty POSITIONMODIFICATIONS POSITION CONTROL NO. POSITION TITLE NOTE EMPLOYEE GROUP GRADE CREATE ELIMINATE PLACE ON HOLD VACANT REMOVE FROM HOLD VACANT PUBLIC WORKS Senior Clerk Typist b x SHERIFF Office Specialist b x Community Service Officer b x Community Service Officer b x Community Service Officer c Corrections Officer b x Corrections Officer c Corrections Officer c Court Officer c Court Officer c Deputy/Spec Assignment 16 57A Deputy/Spec Assignment 16 57A Deputy/Spec Assignment 16 57A 1.0 WATER RESOURCES Deputy Drain Commissioner c

7 I. GENERALBUDGETPOLICIESOFTHECOUNTYBOARDOFCOMMISSIONERS A. TheBoardofCommissioners,pursuanttoStateLaw,shallannuallyadoptanappropriations andrevenuebudgetforthegeneralfundofthecountyandforthoseotherfundsand agenciesofthecountywherestatelawauthorizestheboardofcommissionerstoestablish budgets. B. BudgetsshallbepreparedconsistentwithStateLawregardingappropriations,andrevenue estimates.adoptionwillbebytotalappropriationtoeachagency,withlatitudeforcategory transfersasfurtherdirectedandpermittedbybudgetresolutionandotheractionsofthe Board. C. Budgetappropriationsandrevenuesshallbeestablishedwithaccurateestimatestoprovide adequatelyfortheoperationsofdepartmentsandcapitalanddebtservicefunding. D. AmendmentstoBudgetappropriationsandrevenuesshallberecommendedtothe AdministratorforapprovalbytheBoardofCommissionersexceptwherespecificpoliciesand thebudgetresolutionpermitadjustmentswiththeapprovalofthecountyadministrator. E. TheBudgetshallbepreparedandpresentedtotheBoardofCommissionersbytheCounty Administratorinsummaryanddetailformatandwithsufficientnarrativetopermitthorough analysis.itshallbepreparedasestablishedbyabudgetcalendar,sothattheboardof CommissionerscanreviewandadoptinaccordancewithStatestatutes. F. TheCountyAdministratorshallestablishcalendars,formsandreviewprocessestoassure thatdepartmentsandagenciesthoroughlyparticipateinthebudgetprocess. G. TheBoardofCommissioners,inWays&MeansCommittee,shallreviewtheBudgetas proposedbythecountyadministratorandholdapublichearingonthebudgetpriorto adoptioninaccordancewithstatelaw. H. Appropriationswillbeconsideredthemaximumauthorizationtoincurobligationsandnota mandatetospend.thecountyadministratorshallexercisecontrolinordertoensurethat expendituresarerelatedtoprogramobjectivesandshallnotifytheboardofcommissioners when,inhis/herjudgment,expendituresnotnecessarytoaccomplishtheseobjectivesare incurredbyanyelectedoradministrativeofficer.thecountyadministratorisauthorizedto withholdpaymentforanyrequestwhichdoesnotappeartocorrespondwiththeintentof thispolicy,andshallsoadvisetheboardofcommissioners. I. Noobligationshallbeincurredagainst,andnopaymentshallbemadefromany appropriationaccountunlessthereisasufficientunencumberedbalanceinthe appropriationandsufficientfundswillbeavailabletomeettheobligation. J. InaccordancewithapprovedPersonnelPolicies,theBoardofCommissionersintendsthat reasonableattemptsshallbemadetofindalternativepositionsthroughvacantcounty positionsininstanceswherecountyemployeesarescheduledforlayoffduetofunding shortfalls.thehiringfreezestrategymaybeusedtoprovideadditionalalternativepositions forpossiblereassignment. K. Annually,theAdministratorshallprepareandupdatelongtermprojectionsofatleasttwo budgetcyclesforrevenuesandexpenditurestoenabletheboardofcommissionersto reviewtrendsinfuturefinancing. 7

8 L. M. N. O. P. Q. R. S. ItistheintentoftheBoardofCommissionerstoadoptandmaintainabalancedbudgetfor alloperationsofthecountyfallingwithintheresponsibilityoftheboard. Indirectcostsshallbechargedthroughacentralcostallocationplansothatalloperating departmentsaccuratelyreflectcostsofcentrallyprovidedservices. Acapitalimprovementsbudgetshallbeadoptedwiththeoperatingbudget,andtheCounty shallalsoprepareandmaintaina20yearcapitalimprovementplan. TheCountyinvestmentpolicyshallbefollowedinaccordancewithStatelawand administeredbythecountytreasurer. TheCountyshallappropriatesufficientfundstomeetDebtServiceobligationsasrequiredby StateLawandbondingrepresentations,andshallassurethatbondinglimitationsimposedby StateLawarenotexceeded. CountyManagersshallregularlymonitorexpendituresandrevenuestoensurethattheir organizationstayswithinlimitsapprovedinthebudget. TheBoardofCommissionersshallhavesoleauthorityovertheappropriationofCountyfunds exceptasspecificallyregulatedbyfederalandstatelaws. TheCountyshallmaintainfinancialrecordsonamodifiedaccrualbasisapprovedfor governmentaloperations. T. TheBoardofCommissionersdirectsthatfulldisclosurebeprovidedinannualfinancial statementsandbondrepresentations. U. AGeneralFundcontingencyaccountdesignatedastheUnearmarkedReserveshallbe maintainedintheannualcountybudgetforemergencyappropriations.theannual UnearmarkedReserveshallbeappropriatedat$100,000andshallrequireBoardof Commissioneractionforexpenditureofthesefunds. V. AllCountyDepartmentsrequestingsupplementalappropriationsfromtheUnearmarked ReserveshallsubmitaresolutioninformingtheCountyAdministratoroftheneedforthe supplementalappropriation.thecountyadministratorshallreviewtheresolutionandmay recommendtotheboardapprovalofthesupplementalappropriationoutliningreasonsfor therecommendation. W. TheBoardshallrequireanactuarialorcertifiedstudybedoneannuallytodeterminethe necessaryleveloffundbalanceneededinselfinsurancefundstoprovidefinancialresources thatcanbeusedtomeetcontingencyrequirements. X. Capitalassetsshallbeaccountedforinaccordancewithgenerallyacceptedaccounting principlesandshallinclude: Allacquisitionsofmachinery,equipment,furniture,vehicles,andothersimilaritems havingausefullifeofmorethanoneyearandaunitcostof$5,000ormore(as recommendedbythegovernmentfinancialofficersassociation). Allacquisitionsofandimprovementstorealproperty(landandbuildings). Allacquisitionsorconstructionofinfrastructureassets(roads,bridges,drainage systems,waterandsewersystems,etc.)wherethecountywillmaintaintitleofthe assets,asrequiredbygasb#34. 8

9 II. SPECIFICPOLICIESANDDIRECTIVESOFTHECOUNTYBOARDOFCOMMISSIONERSREGARDINGTHE BUDGET A. BudgetTransfers 1. Departmentsareauthorizedtomakeexpendituresandadjustments,accordingto establishedprocedures,asidentifiedwithincategoriesandlessthan$10,000 withoutadditionalrevieworapprovalbytheboardofcommissionersorthecounty Administrator,unlessspecificallyrestricted.Ifthetransferisgreaterthan$10,000 orisbetweencategories,administratorapprovalisneeded. 2. TheBoardofCommissionersauthorizestheCountyAdministratortosigncontracts, providingsuchcontractshavebeenauthorizedaspartofthebudgetprocessorby othercountypolicyandprocedure.theboardofcommissionersshallexcludefrom theclaimsprocessthosepaymentsmadeoncontractsapprovedbytheboardof CommissionersandsignedbytheChairoftheBoardofCommissioners,orthe CountyAdministrator,orthePurchasingManager,inaccordancewiththe ProcurementPolicy. Notwithstandingtheabove,foranyproposedcontractforgoods,services,new constructionorrenovationthatexceedsonehundredthousand($100,000)dollars,the CountyAdministratorshallgivetheindividualmembersoftheBoardofCommissioners seven(7)businessdaysnoticeinwritingoftheproposedcontract.ifnoobjectionsare presentedtoadministrationduringthisseven(7)businessdayperiod,thecounty Administratormaysignthecontract.IfanyCommissionerobjectstothecontract,it shallbeformallypresentedtotheboardofcommissionersatthenextways&means Committeemeetingforapproval. Furthermore,foranyproposedcontractforprofessionalservicesthatexceedstwenty fivethousand($25,000)dollars,thecountyadministratorshallgivetheindividual membersoftheboardofcommissionersseven(7)businessdaysnoticeinwritingof theproposedcontract.ifnoobjectionsarepresentedtoadministrationduringthis seven(7)businessdayperiod,thecountyadministratormaysignthecontract.ifany Commissionerobjectstothecontract,itshallbeformallypresentedtotheBoardof CommissionersatthenextWays&MeansCommitteemeetingforapproval. 3. TheWashtenawCountyBoardofCommissionersauthorizestheCounty Administratortoapprovehiringofallbudgetedtemporaryemployeesand temporaryassistancefromemploymentagenciesinthosedepartments experiencingdifficultiesduetostaffonunpaidleaveorvacantpositions,andto approvetransferswithinpersonnellineitemsasnecessaryforhiringofsaid temporaryemployees. 4. TheCountyAdministratorshallbeauthorizedtoapproveandexecuteadjustments inbudgetsinanamountnottoexceed10%orupto$100,000,whicheverisless, withtheexceptionofunearmarkedreserveandtheboardofcommissioners budget. 5. TheCountyAdministratorshallbeauthorizedtoapproveandexecuteadjustments ingrantapplicationsandawardsinanamountnottoexceed10%ofthetotalgrant programorupto$100,000withtheexceptionofunearmarkedreserve.any increaseincountyappropriationshallrequiretheapprovaloftheboard. 9

10 TheadditionofpermanentpositionsinanygrantmustbeapprovedbytheBoard. Changesinthedistributionofcostsforandfunddesignationofthecorresponding positiontitlesbetweengrantsmaybeapprovedbythecountyadministrator,after approvalbythegrantingagency.thecountyadministratorisauthorizedtoextend dulyapprovedgrantsprovidedthereisnochangeinthefinancialprovisionsorother termstoamaximumof12months. 6. Departmentactivityshallbemonitoredatthecategorylevelratherthantheline itemlevel.budgettransferswillberequiredonlyatthecategorylevel. 7. TheBudgetOfficecomputessalariesandfringesforallCountydepartments, applyinganattritionfactorbaseduponeachdepartment sactualexperienceover thepastfiveyears.thesheriff sofficeisbudgetedat100%attritionwiththe understandingthatsalarysavingswillcoverovertimeexpendituresasresultofback fillingforvacantpositions. B. PositionsAuthorizedandPersonnelMatters 1. TheBoardofCommissionersapprovesandadoptsfor2012/2013theapproved CountypositionmodificationsinaccordancewiththescheduleintheBudget Resolution,whichamendsthe2011schedule. 2. TheCountyAdministratorisauthorizedtoreviewHoldVacantpositionsfor necessityofoperation.vacanciesoccurringduringthe2012fiscalyearwillbe reviewedinaccordancewiththeadministrativereviewprocedures. 3. TheBoardofCommissionersinstructstheHumanResourcesDepartmentandthe FinanceDepartmenttoensurethatnopersonwillbepaidasapermanentemployee foranycountydepartmentoragencyunlessthereisanapprovedpositionasshown inthebudgetasadopted,subjecttoamendmentswhichmaybemadeafterthe budgetadoptionbytheboardofcommissioners. 4. TheCountyAdministratorisauthorizedtoapproveinstephiringofpersonnelupto midpointofpaygradewhenexperienceandsalaryrequirementsofthecandidate andmarketconditionswarrant. 5. TheCountyAdministratorisauthorizedtoamendjobdescriptionsandjobtitles,as wellaseducationandexperiencerequirements. 6. TheBoardofCommissionersauthorizestheCountyAdministratortoadministerfee revenuegeneratingpositionsinaccordancewiththecountypolicy. 7. TheBoardofCommissionersextendstheprovisionsofthePlanforAdministrative Reviewofallvacancies.TheCountyAdministratormaysplitfulltimepositionsand combineparttimepositionsasneedsmaydictate. 8. TheBoardofCommissionersdirectstheCountyAdministratortoreviewallpositions placedonholdvacantstatuspriortojanuary1,2011andifappropriate,eliminate allthosethatarenotdeemedcriticalnormandatedbystateandfederallaws. 9. TheBoardofCommissionersinstructstheHumanResourcesDepartmenttoensure thatanypersonwhoisaretiredemployeeshallnotbepaidasanemployee, contractedorotherwise,unlessauthorizedbyaspecificboardofcommissioners projectorthecountyadministrator. 10

11 C. 10. TheBoardofCommissionersdirectsthatallpositionreclassificationsbeapproved throughthebudgetprocessexceptasmeritedbyemergenciesorsignificantchanges. 11. TheBoardofCommissionersauthorizestheCountyAdministratortoreclassifyvacant positionsdownwardwithoutboardapprovalwhenfoundnecessaryintherealignment ofdepartmentaloperations. 12. TheBoardofCommissionersauthorizestheCountyAdministratortomovepositions betweenfundingsourcesifthereisnonetimpactonthegeneralfund. 13. AllpositionsauthorizedandpersonnelmattersactedonbytheCountyAdministratorin SectionIIbshallbereportedtotheBoardofCommissionersinaquarterlyStaffUpdate ReportbytheAdministrator. 14. TheBoardofCommissionersauthorizestheCountyAdministratortoredcirclean employee ssalariesabovethepayrangeforupto6months,afterthatperiod,the departmentheadmustsubmitapositiondescriptionquestionnairetohuman ResourcesforreviewandapprovalbytheBoardofCommissioners.Ifassignment extendspastsixmonthsthecountyadministratorwillprovideareportofemployees onextendedassignmenttothechairs. 15. TheBoardofCommissionersauthorizestheeliminationofthenonunionpayfor performanceprogram,whichhada08%payscalerange.anewpayscalewith4% stepsspreadacrossthecurrentestablishedpayrangeforeachgradewillbe developedtoaddresscurrentandfuturepaycompressionissues.thisnewpayscale willbeusedinlieuofthepreviouspayforperformance. TheBoardofCommissionersauthorizestheCountyAdministratortodetermine annually,effectivejanuary1 st ofeachyearifstepincreasesofthenonunionpayscale arecompounding,remainflatorsuspensionisneededbasedonbudgetarymatters. OtherSpecificPolicies Alldepartments,boardsandcommissionsshallutilizetheservicesof Finance/PurchasingDivisioninaccordancewithestablishedprocurementpolicyand procedures.thecountyshallacceptnoliabilityforanygoodsorservicesprocured inviolationofsuchpolicyorprocedure.allconsultantservices,servicecontracts, andothercontractualservicesshallbeaccompaniedbyavalidpurchaseorderfrom Purchasing. TheBoardofCommissionersadoptedanextensiontothePoliceServicesRoad Patrolcontractsfor2010byresolution#080234withacontractpriceincreaseof 2%perdeputyfromthe2009rate,aswellasanextensionforfiscalyear2011by resolution#090114withacontractpriceincreaseof4%perdeputyfromthe2010 rate.theboardofcommissionersthroughresolution060047adoptedarevised methodologyforpoliceservices.the2010/112012/13budgetisestablishedin accordancewiththesethisresolutionbasedonanassumed#of81deputy contracts. TheBoardofCommissionersadoptedtherecommendationfromthePoliceServices SteeringCommittee(PSSC)forthepoliceservices201215cost/pricemetricsasthe agreedcalculationforthetotalpriceofapoliceserviceunit(psu).ondecember1, 2010,theBoardofCommissionersbyresolution#100221adoptedthe 11

12 recommendationfromthepsscandadoptedscenario3astheagreedupon calculationforthetotalcostofapsu.scenario3definedthe2011costperdeputyat $168,584withanadditional$7,524perdeputyinoverheadcostswitha2011 establishedcontractpriceof$150,594.onjuly6,2011,theboardofcommissioners byresolution#110112adoptedthepriceofapsufor2012at$150,594levelwith 2011price,withyearly1%increaseforsubsequentyearsthrough2015.The2013 pricewillbe$152,100,2014pricewillbe$153,621and2015pricewillbe$155,157. TheSheriff soffice,countyadministrationandthepsscwillfurtherfocusonthe processandmetricsrelatedtothepssccharge,theappropriatelengthofnew contracts,addingorreducingpsusandchangesincontractcosts.theboardof CommissionersauthorizestheAdministratortoimplementbudgetorpersonnel modificationsifthecontractlevelschangethroughoutthecontractperiod.the AdministratorshallreportanymajormodificationstotheChairoftheBoardof Commissioners. Inaddition,theBoardauthorizestheAdministratortocontractwithYpsilantiTownship fortheuseofcommunityservicesofficers(cso)andcommunityworkprogram Supervisorsasneeded. 3. TheBoardofCommissionersbyresolution#110094authorizedaoneyearcontract withexperistoperforminternalauditingserviceswiththepossibilityofan extension.theboardofcommissionersdirectsthatanannualinternalaudit schedulebedevelopedbythecountyadministratortomonitortheworktobe performedduringasfor2012.theinternalauditworkwouldbeginwithareview oftheentitywidecontrolsinplaceandtoassessthe toneatthetop,sincethisis oftenthefoundationforallothercomponentsofinternalcontrol.thiswouldthen befollowedbytheperformanceofariskassessmentofcountydepartmentsto identifytheareasofhighestrisksothatthesewouldbereviewedfirst.amulti yearinternalauditschedulewouldbedevelopedsodepartmentswouldbe reviewedonarotatingscheduleoveramultiyeartimeframe,asdeterminedby theavailabilityofmoniestofundthiswork.theboardofcommissionersdirectsall affectedcountystafftocooperatewiththeauditprocessandsupplyinformation andstafftimeasrequested.allauditreportsshallbesubmittedtotheboardof Commissioners. 4. TheBoardofCommissionersauthorizestheCountyAdministratortoapprove expendituresuptotheselfinsuredretention(sir)maintainedthroughthecounty insurancepoliciesforallclaimsand/orlawsuitsagainstthecountyand/orcounty electedofficials,officersandemployeesactingintheirofficialcapacity.theseclaims include,butarenotlimitedto:employmentrelatedlawsuits,damagestocounty vehicles,theft,libel,slanderandanyotheruninsuredliabilitynotpresentlycovered byanexistinginsurancepolicy.thecountyadministratorshallreportexpenditures tothechairoftheboardofcommissionerspriortosettlements. 5. TheBoardofCommissionersauthorizestheCountyAdministratortomodifythese policieswherenecessarytocarryoutthelumpsumbudgetagreementbetweenthe BoardandtheCountyfundedCourtsconcerningbudgetandoperationalmatters,as statedinthememorandumofunderstandingapprovedonjanuary21,2004in resolution040016reaffirmedonfebruary16,2011inresolution TheBoardofCommissionersshallappropriate$100,000tocoverlitigationmatters involvingthecountyasplaintiff,tobeoverseenbythecountyadministrator. 12

13 7. TheBoardofCommissionersdirectsthathencefortheachCountyagencyinclude IndirectCosts,asdeterminedbythemostrecentCostAllocationPlan,preparedby Maximus,Inc.,inapplicationsforFederalandStategrants;furtherthatwhere IndirectCostsarenotinapprovedgrantbudgets,eachagencyshallexplainthe reasonfornotincludingthemintheresolutionapprovingthegrant.theamountof IndirectCostsshallbeshowninthegrantbudgetaszeroorgreater TheBoardofCommissionersreaffirmsitsCapitalReserveFundpolicyinaccordance withresolution990100andauthorizesthefollowingtransfersoffundsintothe CapitalReserveFund:Asoftheendofeachyear,allreservesinexcessof $4,000,000accumulatedintheDelinquentTaxRevolvingFunds/Reserve.Alldebt servicewillbepaidoutofthecapitalreservefund. TheBoardofCommissionerscontinuestheauthoritygrantedin1988,thatany permanentpoliciesorresolutionsincludedintheapprovedwashtenawcounty PoliciesandProceduresManualnolongerneedtobeincludedintheAnnualBudget Resolution. TheBoardofCommissionersrescindsanyprioractionnotinconformitywiththe abovestatedgeneralpoliciesandspecificpolicies. TheBoardofCommissionerscontinuestheirsupportofafiveyearCountywide TechnologyPlan.TheCountyAdministratorwillpresentanupdateontheprogress oftheplansemiannuallyorasoftenasneeded.atthosetimestheboardwill approvenewpositionsandsinglenewexpendituresinexcessof$250,000. TheBoardshallplanfuturebudgetstomeetthegoalofaReserveforSubsequent Yearsrepresentingatleast8.0%ofGeneralFundexpenditures,netofindirectcosts. 13. TheBoardofCommissionersauthorizestheCountyAdministratortocontinuethe necessarycontractsforoutsidelitigationandrequiresthattheadministrator reportscontracts$25,000andundertotheboardofcommissionersquarterly. 14. AllgrantsubmissionstotheBoardofCommissionersshallclearlyindicatethe minimumrequiredmatch.thesummaryshallseparatelyspecifyanyproposed matchinexcessoftheminimumrequired. 15. TheBoardofCommissionersauthorizestheCountyAdministratortoexecutecontracts andreleasefundstotheoutsideagenciesinconformitywiththeappropriationsas attachedtothisresolutionandthecounty'scontractpoliciesandprocedures.these contractsshallbeprepared,monitoredandevaluatedbytheidentifiedcounty oversightdepartments.inaddition,theofficeofcommunityandeconomic Developmentinalignmentwithresolution#090116and090134#11009will prepare,monitorandevaluatethehumanservicesandchildren swellbeing coordinatedfundingallocation. 16. TheParksandRecreationCommission sfundbalancewillbeavailabletotheparksand RecreationCommissionatanytimeuponresolutionbytheParksandRecreation Commissionauthorizingsuchexpenditures. 17. TheBoardofCommissionersapprovesdepartmentalservicefeeincreasesinthe 2012/13BudgetbasedontheMichigan,DetroitAreaAllConsumerPriceIndex(CPI)as previouslyauthorizedinresolution

14 18. TheBoardofCommissionersauthorizestheCountyAdministratortoapprovefee adjustmentsforthegisinitiativeasrecommendedbythegissteeringcommittee. 19. TheBoardofCommissionersapprovesthefeescheduleadjustmentsforthePlanning& EnvironmentdepartmentEnvironmentalHealthandBuildingInspectionasattached. 20. TheBoardofCommissionersauthorizesthereviewofthemethodologyfordetermining thenecessarystaffinglevelsandauthorizedovertimeexpendituresforthe Clerk/RegisterofDeedsOfficeasdeterminedandagreedtobySupportServicesandthe Clerk/RegisterofDeeds.Thismethodologyprovidesthelinkbetweenexpendituresand volumeofdocumentsprocessedbytheregisterofdeedsstaff.duetothecyclical natureofthedocumentflow,supportserviceswillreviewtheneedforbudget adjustmentsbasedonchangingdocumentvolumeonatleastasemiannualbasis. 21. TheBoardofCommissioners,uponapprovalofanyPublicWorksbondresolution authorizingtheissuanceofbondsforanapprovedpublicworksproject,authorizesthe establishmentofbudgetsfortheprojectrelateddebtserviceandconstructionfundsfor thedurationoftheproject,uptotheamountauthorizedinthebondresolution. 22. TheBoardofCommissionersrecognizesthatreductionsinstatefundingandeconomic trendswillhaveanimpactonthefiscaloperationsofwashtenawcountygovernment in2012andbeyond.theboarddirectsthecountyadministratortoreportback quarterlyontheprojectedimpactonthe2012/13budgetandrecommendappropriate action.theboardfurtherdirectsthecountyadministratortocontinuetoassessthe longtermimplicationsofthecurrenteconomictrendsonthecounty soperations during2012andrecommendappropriateaction,ifneeded,inthe2031budget Amendment. 23. TheBoardofCommissionersdirectstheCountyAdministratortocontinuethehiring freezeprocesstoallowforareviewofanyvacanciesthatariseduringthe2012/13fiscal yearsforadeterminationoftheneedtofillthesepositionsforthecontinuedsuccessof theorganization. 24. TheBoardofCommissionersdirectstheCountyAdministratortoreporttothem quarterlyonthestatusofthebudgetduringthe2012and2013fiscalyears. 25. TheBoardofCommissionersdirectsthatallWays&Meansagendaitemswithpolicyor operationalchangesthatassumeabudgetincreasemustalsoincludeaproposed fundingsourceforconsiderationifsuchactionisapproved. 26. TheBoardofCommissionerscontinuesthecommitmenttononGeneralFund departmentstoincreasegeneralfundappropriationstosubsidizetheannualacrossthe boardsalaryadjustmentasoutlinedinunioncontractsaswellastheimpactoffringe rateincreasesonlyifneededbythedepartmenttoensureprogramscontinueat previouslevelsforthe2010fiscalyear.ifthedepartmentisabletosustainprograms atpreviouslevelswithouttheadditionofthisfunding,theincreasedgeneralfund appropriationistobereturnedtothegeneralfund.countypolicyestablishedduring 2011thattherewillbenoautomaticGeneralFundappropriationincreasesgrantedfor personnelcostincreasesforthe2012/2013countyappropriationsexceptwhere required.whereapplicablegeneralfundappropriationswillbedecreasedbasedon anysavingsgainedfromlabornegotiations. 27. TheBoardofCommissioners,withagreementbytheCourts,commitstocoverbudget overagesinanypublicsafety&justicelineitemsdeemedtobestatutoryinnature 14

15 includingjuryfees,attorneyfees,attorneyfeesappeals,witnessfeesand Extraditions.AnysurplusesintheselineitemsaretobereturnedtotheGeneralFund andarenotavailableforincreasedspendinginotherprogramareas.inaddition,the Boardrequeststhatanypolicy,operationalorfeeschedulechangebecommunicated withthebudgetstaffpriortobeingimplementedasameanstoaccuratelyprojectthe budgetimpactofsuchchange. 28. TheBoardofCommissionersapprovesnewrevenuesandcostreductionswiththe projectionthatthebuildingservicesprogramwillhaveasurpluswithouttheneedfor anysupportbythecountyforfiscalyears2012and2013withtheunderstandingthat anysurplusatyearendinexcessof$51,000willbetransferredtothecountytorepay thepastallocationsasoriginallyagreed.additionally,effortsaretocontinuetowork collaborativelywithcountyemployeestoreduceprogramcostswhilemaintainingour excellentqualityofserviceandtocollaboratewithothercountycommunitiestomore efficientlyutilizeresources.thecountyadministratorshallprovidetheboardquarterly updatesonthefiscalandprogramstatusofbuildingservicestostayabreastof changingconditionsandtheestimatedamountofcountyfundingneeded. 29. TheBoardofCommissionersshallestablishthebudgetwithplansforincreasing,over time,nongeneralfundbalancestoanamountofatleast8%oftotalbudgetnetof GeneralFundappropriationandindirectcostsforallCountydepartmentsoutsideofthe GF,takingintoconsiderationtheimpactofsuchreservesonoutsidefunding. 30. TheBoardofCommissionersdirectstheCountyAdministratortocontinuemonitoring andlobbyingthestateofmichiganforreinstatementofrevenuesharingandretention ofliquortaxfunding.thebudgetisbasedonanassumptionthatthestatewillnot reinstaterevenuesharingonceourrevenuesharingreserveisdepleted.however;the boarddirectstheadministratortoreviewoptionsduring2010/112012/13to understandthepotentialimpactoncountyservicesifsuchfundingisnotavailablein thefuture. 31. The2010/11budgetincludesareserveforacommunityaffordablehousinginitiativein theamountof$250k$150kannually.theboardofcommissionersdirectsthecounty Administratortobringforthastrategicplanforutilizationofthesefundspriortoany expensesbeingincurred. 32. TheBoardofCommissionersapprovestheupdatedgoverningpoliciesforFinanceand Fleetasattached. 33. AreviewofallCountycapitalplanswillbeincorporatedintothebiennialbudgetreview includingthestatusandneededactionsforthe20yearspaceplanasadoptedon November15,2006inresolution Thespaceplanwillbereviewedin alignmentwiththe2012/13budgetandprogramreductions,andarevisedplanwill besubmittedforboardofcommissionerapprovalbyyearend. 34. TheBoardofCommissionerstemporarilyrescindstheCountypolicyestablishingthe 1/8 th millallocationforbuildingmaintenanceandmovestoaflatappropriationas adoptedinthebudgettorealizeidentifiedcapitalsavingsforfiscalyears and Thelongtermsustainabilityofthesemodificationswillbereviewedanda recommendationwillbeincludedinthe2012/132014/15budget. 35. The2010and2011budgetsincludetheoriginalbudgetassumptionsof$1.2Min additionalfundingforjailexpansionoperatingcosts,inadditiontothe$1.5mprevious reserveforjailovercrowding.theboardofcommissionersdirectstheadministratorto 15

16 continueconversationswiththesheriffandtobringfortharecommendationonfte andbudgetmodificationsforboardofcommissionersreviewandadoption. 36. TheBoardofCommissionersapprovesthe2010/112012/13budgetwiththe understandingthatitincludesassumptionsforsavingsfrompendinglabordiscussions. TheboardauthorizestheCountyAdministratortoadjustthebudgetoncethefinal impactofnegotiationsisknown. 37. TheBoardofCommissionersapprovesthe2010/112012/13budgetandauthorizesthe carryforwardoftheplanned2012fiscalyearsurplustobeusedtobalancethe fiscalyearbudget. 38. TheBoardofCommissionersauthorizestheHaarerBequest,asstipulatedbythe estate,tofundmentalhealthprograms.the2012and2013budgetincludestheuse of$165kperyearofthehaarerbequest,receivedin2011,tofundthecommunity SupportandTreatmentServicesJailServicesProgram. WashtenawCountyOutsideAgencyAllocations Proposed Recommended Recommended (Savings) / 2011 Budget Allocation Allocation Increase Agency Name Reaffirmation Dues/Membership Category BOC Dues $ 10,399 $ - $ - $ (10,399) MAC Dues 20,315 26,230 26,230 5,915 Humane Society 500, , ,000 (250,000) Huron River Water Council 11, (11,892) River Raisin Watershed 8, (8,233) SEMCOG 125, (125,000) SEMCOG Water Quality 10, (10,000) Food Systems Economic Partners** 15,000 15,000 15,000 - Soil Conservation 30,000 30,000 30,000 - NEW Center 21, (21,000) WATS (Washtenaw Area Transportation) 20,000 20,000 20,000 - Area Agency On Aging 23, (23,712) Total Dues/Membership 795, , ,230 (454,321) Human Services Category Domestic Violence Project Safe House 96,000 48,000 48,000 (48,000) Eviction Prevention 40,000 20,000 20,000 (20,000) Fair Housing 40, (40,000) Sheltering Activities (Delonis Center) 160,000 25,000 25,000 (135,000) United Way ,000 16,000 16,000 (16,000) CWB/HS Coordinated Funding*** 1,015, , ,462 (128,538) Small Business Development Center 8, (8,000) DHS Child Abuse Prevention* 50, (50,000) Success by Six 7,500 7,500 7,500 - Legal Resource Center 4,000 4,000 4,000 - Brown Chapel 10, (10,000) Total Human Services 1,462,500 1,006,962 1,006,962 (455,538) Special Initiative Category Eastern County Economic Development** 100, , ,000 - Eastern County Incubator** 50,000 50,000 50,000 - SPARK** 200, , ,000 30,000 Washtenaw Farm Council (4-H)** 15,000 15,000 15,000 - Reserve For Housing*** 200, (200,000) Housing Contingency*** 110, (110,000) Total Special Initiative 675, , ,000 (280,000) Other Agencies-GF Category LAWNET 30, (30,000) Barrier Busters 50, , ,000 50,000 WATT (Washtenaw Area Teens for Tomorrow) 50, (50,000) Ann Arbor Teen Center/Neutral Zone 20, (20,000) Law Library 12,400 12,400 12,400 - Total Other Agencies-GF 162, , ,400 (50,000) Total Outside Agencies $ 3,095,451 $ 1,855,592 $ 1,855,592 $ (1,239,859) * Funded through Child Care Fund ** Funded through Public Act 88 if adopted by the Board of Commissioners *** Administered by the Office of Community & Economic Development 16